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Select Board Meeting Minutes

Meeting date: 
Tuesday, February 7, 2017
All meetings of the Select Board are recorded
ATTENDANCE:
Chairman, Russell S. Fox
 
Vice-Chairman, Doug Moglin
 
Clerk, Joe Deedy
 
Chief Administrative Officer, Karl J. Stinehart
 
Administrative Assistant, Sondra S. Pendleton
 
OTHERS IN ATTENDANCE:   See Attachment “A” -   Page(s).

 

Park & Rec, Water Comm. ConCom, CPC, Assessors, Plan. Bd., Ag. Comm., FinCom, Town Counsel
RE:  Open Space Work Session

 

All of the above came to the Work Session to discuss Open Space Priorities.  See Attachment “B” – 12 Page(s).

 

Moment of Silence for Mr. Ted LaBorde
Springfield Newspaper

 

Public Comments

 

Gene Theroux  RE: Inquiring to Select Board if they would consider becoming part of the Purple Heart Trail.

 

The purpose is to create a symbolic and honorary system of roads, highways, bridges and other documents that give tribute to the men and women who have been awarded the Purple Heart.  The Select Board will dedicate Route 10/202 as the Southwick Purple Heart Trail honoring these men and women who served their country and were awarded this medal.

 

Payroll/Payables Warrant and Acceptance of Minutes:
  • Acknowledge Payroll Warrant 1716, dated 2/6/17, in the amount of $194,026.27.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the 1/31/17 Minutes.
Bills, Mail, Correspondence, Vendor and/or Personnel Contracts, Personnel Decisions, Policy Adoptions, Payroll Actions, Old Business, New Business, Etc, Possible Motions/Votes:

 

  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to sign the Intermunicipal Mutual Aid Agreement, with the Southwick Police Department and the Suffield Police Department, so they can legally work together with no liability on either part.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the Agreement with the Hampden County Sheriff Office for cell use (housing prisoners).  They have agreed to house prisoners on the weekends and take them to court, which will save the Town money.
  • The Board signed a Certificate of Appreciation for Kathy Carlson who is retiring.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the Chairman to sign the renewal of ACO Facility Agreement with Agawam for a duration of one year.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to  allow the Town Clerk/Treasurer/Collector to look into the Life Insurance Start Date Policy and change if necessary.
  • The Board was given the review of FY18 Preliminary Local Aid and Regional Minimum contribution.
  • Mr. Stinehart will reach out to Senator Knapik for review of the Mass DOT 100% Design comments for Route 168 Congamond Road.
ConCom, Town Counsel, Franklin Land Trust, DPW Director Randy Brown
RE: North Pond CPA Water Line Well Site Boundary

 

The above discussed boundaries of ownership for the North Pond Land Preservation.  It was determined that the waterline boundary was most favorable.  See Attachment “C” – 1 Page(s).  A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to vote on Proposal #3 (attachment C) which would be 60 +/- acres.  A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve amending the grants and loans application so that they will reflect the proper acreage.

 

Bills, Mail, Correspondence, Vendor and/or Personnel Contracts, Personnel Decisions, Policy Adoptions, Payroll Actions, Old Business, New Business, Etc, Possible Motions/Votes continued:

 

  • The Board held a discussion on Employee Badges, Mr. Stinehart and the Administrative Assistant will review a list of individuals who need them.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to authorize FY18 Western Hampden Veterans Services District Budget.
                                                               Discussions:
Old Business:

 

  • Open Space Parcels Request – being implemented.
  • Community Compact – for discussion next week.
  • North Pond Land Grant – waiting on amendment.
Bills, Mail, Correspondence, Vendor and/or Personnel Contracts, Personnel Decisions, Policy Adoptions, Payroll Actions, Old Business, New Business, Etc, Possible Motions/Votes continue:

 

  • Approval of Wick 338 Moto Cross Permit/License Agreement
  • A MOTION was made by Mr. Moglin, seconded by Mr. Fox (Vote-2 Yes, Mr. Deedy abstained) to approve a 3 year permit for WICK 338.   It will reflect the nationals approved for 2017, 2018 and 2019. ~The Police and Fire Departments will have annual input on race set up and safety matters.
  • The current $500 annual fee will be rolled into one $1,500 payment so the permit is valid for all 3 yrs from the start. The license agreement was approved for 3 years by a 2-0-1 (Mr. Deedy abtained) subject to review by Town Counsel to determine if can be issued for 3 years also.
  • Decision on hours change request for Legends of the Lake:  
  • A MOTION was made by Mr. Moglin, seconded by Mr. Fox (Vote-2 Yes, Mr. Deedy abstained) to approve extending inside table service only serving until 11 p.m.  A MOTION was made by Mr. Moglin, seconded by Mr. Fox (Vote-2 Yes, Mr. Deedy abstained) to approve entertainment and table service of alcohol on the deck until 9 p.m.
New Business:

 

Mr. Stinehart:
  • Regional Dispatch Center Project is still being worked on, parcels are being reviewed.
  • Interviewing for Floaters is taking place.
Mr. Fox:
A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to pay for the Purple Heart Trail signs out of the Select’s Gift Account.  The Board would like the signs up by Memorial Day.

 

A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to go into Executive Session at 8:15 RE: M.G.L. Chap. 30A, S20 (b), S21 (2) (3) & (7) Ch. 214, Section 1B and; CMR  29.03 (1) (b).      
  • Collective Bargaining w/union and non-union personnel and strategy for Collective Bargaining w/union and non-union personnel-DPW, IBPO, IAFF
  • Litigation
Exception #2:  
XX      Move to go into Executive Session to conduct strategy sessions in preparation for negotiations with nonunion personnel, and to:
Not reconvene into Open Session
XX      Move to go into Executive Session to conduct collective bargaining sessions, with nonunion personnel and to:
Not reconvene into Open Session
XX    Move to go into Executive Session to conduct contract negotiations with nonunion personnel, and to:
Not reconvene into Open Session

 

Exception #3:  
XX      Move to go into Executive Session to discuss strategy with respect to collective bargaining and that the Chair declare that an open meeting may have a detrimental effect on the bargaining position of the body, and to:  Not reconvene into Open Session (Chair Must Declare).

 

XX      Move to go into Executive Session to discuss strategy with respect to litigation, and that the Chair declare that an open meeting may have a detrimental effect on the litigating position of the body, and to:  Not reconvene into Open Session (Chair Must Declare).

 

Exception #7:  
XX      Move to go into Executive Session to comply with, or act under the authority of, any general or special law or federal grant-in-aid requirements, and to:  Not reconvene into Open Session


 

Respectfully,
Sondra S. Pendleton
Administrative Assistant