Select Board Meeting Minutes
Meeting date:
Tuesday, February 28, 2017
All meetings of the Select Board are recorded
MOMENT OF SILENCE:
Retired Police Chief Henry LaBombard
Asst. Foreman Water Department - Frank Bannish
ATTENDANCE: | Chairman, Russell S. Fox |
Vice-Chairman, Doug Moglin | |
Clerk, Joseph J. Deedy | |
Chief Administrative Officer, Karl J. Stinehart | |
Administrative Assistant, Sondra S. Pendleton |
OTHERS IN ATTENDANCE: See Attachment “A” - 2 Page(s).
The Public Body convened in Open Session according to M.G.L. c.30A, S21 (b) (1). The scheduled meeting of the Select Board was called to order by Chairman, Russell S. Fox, at 6:50 p.m.
6:50 p.m. Public Comments
Mr. Dunlap came to the Board in reference to a letter he sent in January regarding a request for a low power am radio station. See Attachment “B” - 2 Page(s).
7:00 p.m. Payroll/Payables Warrant and Acceptance of Minutes:
- The Board acknowledged Payables Warrant #1722B, dated 2/27/17, in the amount of $542,590.72.
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the Minutes of 2/21/17.
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the Executive Session Minutes of 2/21/17.
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the Minutes of 3/4/17.
Bills, Mail, Correspondence, Vendor and/or Personnel Contracts, Personnel Decisions, Policy Adoptions, Payroll Actions, Old Business, New Business, Etc, Possible Motions/Votes:
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to sign off on the FY17 FF/EMT Collective Bargaining Agreement.
- The Board acknowledged notification of Southwick Police Department Sergeant Donald E. Day’s Retirement Notice effective 5/19/17. Sergeant Day has been with the Department over 27 years.
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve a Southwick Police Department donation in the amount of $25.00 from Mrs. Alberti for the Citizen’s Police Academy.
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve a Southwick Police Department donation in the amount of $25.00 from the Tetrault Family for the R.A.D. Program.
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve a Southwick Police Department donation in the amount of approximately $2,290.00 from Mr. John A. Eggers for the Southwick Dive Team.
- A letter was received from the Director of Office of Leasing and State Office Planning inquiring if the Town had approximately 15,800 usable square feet of office space. There is no available space.
- A letter was received from the Historical Commission after reviewing the RFP document for the Old Library. They are requesting the Town sponsor a CPA Application for CPA funding. The Board will discuss it at their 3/9/17 Work Session. See Attachment “C” – 1 Page(s).
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve a revision of Janitorial Job Description pending approval by Labor Counsel.
Discussions:
Old Business:
- North Pond Land Grant - Alain Peteroy from Franklin Land Trust submitted a revised map with a change in the water line. Mr. Brown has no problem with the change which now reflects 84 acres owned by the Fish and Game and 62 acres by the Town. See Attachment “D” – 1 Page(s).
- Community Compact – A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to have Mr. Stinehart and Mr. Moglin look at an IT Performance Review Townwide through the Community Compact Program.
- Floater – There will be 1 more interview on Friday.
- Canvassing/Soliciting – Will be addressed at 3/9/17 Work Session.
- Library Re-use RFP - Will be addressed at 3/9/17 Work Session. See Attachment “E” – 1 Page(s).
- Mr. Fox requested the “Buy Local Initiative” Policy be resent to all Departments, Boards, Committees and Commissions.
- Mr. Stinehart attended another Regional Dispatch Meeting and gave an update.
- DPW Director, Mr. Brown, submitted a letter regarding the DPW Vehicle Fleet which will be submitted to the Capital Expenditures Committee and Select Board Work Session Meeting on 3/9/17. See Attachment “F” – 2 Page(s).
Mr. Horacek, Mrs. Sullivan and the Assessors
RE: Senior Tax Workoff Program
- The above met with the Board to discuss a Senior Tax Workoff Program, which would allow seniors to work within Town Government Offices and schools to get a salary, which would direct towards paying their real estate taxes. Mrs. Sullivan will do some more research and get back to the Board. Mr. Horacek and Mrs. Sullivan submitted general information and examples of other Towns information. See Attachment “G” – 18 Page(s). The maximum allowance would be $1,500.00 per year with a maximum of 10 positions. A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to endorse and sent to Town Counsel Warrant Article Draft prior to it going to Town Meeting, where the voters would be allowed to vote on it.
New Business:
- Approve schedule for SPD Reserve Officer Interviews – There will be 2 open slots, and 3 applicants interviewed on 3/20/17. They will be 10 minutes interviews with 6 questions each.
A MOTION was made to go into Executive Session at 8:00 p.m. not to reconvene in Open Session RE: M.G.L. Chap. 30A, S20 (b), S21 (2) (3) & (7) Ch. 214, Section 1B and; CMR 29.03 (1) (b). ROLL CALL VOTE:Mr. Fox-Yes, Mr. Moglin-Yes, Mr. Deedy-Yes.
Exception #2:
Move to go into Executive Session to conduct strategy sessions in preparation for negotiations with nonunion personnel, and to not reconvene into Open Session
Move to go into Executive Session to conduct collective bargaining sessions, with nonunion personnel and to not reconvene into Open Session.
Move to go into Executive Session to conduct contract negotiations with nonunion personnel, and to not reconvene into Open Session
Exception #3:
Move to go into Executive Session to discuss strategy with respect to collective bargaining and that the Chair declare that an open meeting may have a detrimental effect on the bargaining position of the body, and to not reconvene into Open Session (Chair Must Declare).
Move to go into Executive Session to discuss strategy with respect to litigation, and that the Chair declare that an open meeting may have a detrimental effect on the litigating position of the body, and to not reconvene into Open Session
(Chair Must Declare).
Exception #7:
Move to go into Executive Session to comply with, or act under the authority of, any general or special law or federal grant-in-aid requirements, and to not reconvene in Open Session.
Respectfully submitted,
Sondra S. Pendleton
Administrative Assistant
Cc: Town Clerk