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Select Board Meeting Minutes

Meeting date: 
Tuesday, March 7, 2017
All meetings of the Select Board are recorded

 

Moment of Silence for:
Margo Dern, Polling Clerk, Volunteer and Trustee for the Southwick Public Library
Fred Hanks , Selectman and Economic Development

 

ATTENDANCE:
Chairman, Russell S. Fox
 
Vice-Chairman, Doug Moglin
 
Clerk, Joe Deedy
 
Chief Administrative Officer, Karl J. Stinehart
 
Administrative Assistant, Sondra S. Pendleton

 

OTHERS IN ATTENDANCE:  See Attachment “A” – 2 Page(s)

 

The Public Body convened in Open Session according to M.G.L. c.30A, S21 (b) (1).  The scheduled meeting of the Select Board was called to order by Chairman, Russell S. Fox, at 6:15 p.m.

 

A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to go into Executive Session RE: M.G.L. Chap. 30A, S20 (b), S21 (2) & (3) Ch. 214, Section 1B and; CMR 29.03 (1) (b) at 6:15 p.m.
ROLL CALL VOTE:  Mr. Fox-Yes, Mr. Moglin-Yes, Mr. Deedy-Yes.    
Collective Bargaining w/non-union personnel/litigation/strategy for collective bargaining w/unionsCOA Director

 

Exception #2:   
Move to go into Executive Session to conduct strategy sessions in preparation for negotiations with nonunion personnel, and to:  reconvene in Open Session      

 

Move to go into Executive Session to conduct collective bargaining sessions, with nonunion personnel and to:  reconvene in Open Session         

 

Move to go into Executive Session to conduct contract negotiations with nonunion personnel, and to:  reconvene in Open Session          

 

Exception #3:
Move to go into Executive Session to discuss strategy with respect to collective bargaining and that the Chair declare that an open meeting may have a detrimental effect on the bargaining position of the body, and to reconvene in Open Session (Chair Must Declare).
        
Move to go into Executive Session to discuss strategy with respect to litigation, and that the Chair declare that an open meeting may have a detrimental effect on the litigating position of the body, and to:  reconvene in Open Session (Chair Must Declare).

 

Ch. 214, Section 1 B.  A person shall have a right against unreasonable, substantial or serious interference with his privacy.  The superior court shall have jurisdiction in equity to enforce such right and in connection therewith to award damages.

 

The Public Body reconvened in Open Session at 6:30 p.m. according to M.G.L.c.30A, S21 (b) (1).

 

Public Comments

 

None.

 

Payroll/Payables Warrant and Acceptance of Minutes:

 

  • The Board acknowledged Payroll Warrant 1719, dated 3/9/17, in the amount of $189,618.19.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the Minutes of 2/28/17.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the Executive Session Minutes of 2/28/17.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Fox (Vote-2 Yes, Mr. Deedy abstained) to approve the FY18 Budget Work Session Minutes of 3/4/27.
Bills, Mail, Correspondence, Vendor and/or Personnel Contracts, Personnel Decisions, Policy Adoptions, Payroll Actions, Old Business, New Business, Etc, Possible Motions/Votes:

 

  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve a Town Meeting Article for the Channel 15 P.E.G. establishment and Revolving Fund.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve a Town Meeting By-law for FY18 Revolving Funds.  Town Counsel will prepare 2 articles in this regard.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve a PVPC CDBG/CDF Grant Invoice #4, in the amount of $2,127.56 (regarding Veteran’s Street and the Mobile Food Pantry).
  • Departments, Boards, Committees and Commissions have been notified of the Special and Annual Town Meeting Articles Deadline, which is 3/31/17, along with submittal of Warrant Article Explanations.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve a Finance Committee Reserve Fund Transfer for Council on Aging Electric Door Openers in the amount of $7,500.00.  This is to install electric door opener units on 2 of the Council on Aging Center doors.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to accept a Retirement Notice for DPW Water Employee Paul Sleeper.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to authorize a DPW Internal Posting for DPW Water Division Heavy Equipment Operator.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve a Finance Committee Reserve Fund Transfer request in the amount of $1,500.00 for Legal Ads Account to replenish the account for future legal ads.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve a flat fee of $20.00 per inspection for the Backflow Inspector Fee per DPW recommendation.
  • The Board was notified of the withdrawal of Michael Shea’s interest to serve as a Fire Fighter.  He may re-consider some time in the near future.
Discussions:

 

Old Business:

 

  • Floater - A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to appoint Karen Schomer as a Floater.  Start date will be set by CAO.  The Board will keep Kelly Sikand in line for the next available floater position.
  • Mr. Stinehart will attend another RECC Meeting tomorrow.
New Business:

 

  • The Board will hold a Work Session on Thursday, 3/9/17, no decisions will be made until the meeting of 3/20/17.
  • The Board will put aside $5,000.00 in this year’s budget for the Town Celebration.  A committee will be formed at the end of the fiscal year.  A celebration banner will be discussed in the near future.
A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to go into Executive Session RE: M.G.L. Chap. 30A, S20 (b), S21 (2) (3) & (7) Ch. 214, Section 1B and; CMR 29.03 (1) (b) at 7:03 p.m.
ROLL CALL VOTE:  Mr. Fox-Yes, Mr. Moglin-Yes, Mr. Deedy-Yes.

 

Exception #2:   
Move to go into Executive Session to conduct strategy sessions in preparation for negotiations with nonunion personnel, and to: not reconvene into Open Session

 

Move to go into Executive Session to conduct collective bargaining sessions, with nonunion personnel and to:  not reconvene into Open Session

 

Move to go into Executive Session to conduct contract negotiations with nonunion personnel, and to not reconvene into Open Session

 

Exception #3:
Move to go into Executive Session to discuss strategy with respect to collective bargaining and that the Chair declare that an open meeting may have a detrimental effect on the bargaining position of the body, and to not reconvene into Open Session (Chair Must Declare).

 

Move to go into Executive Session to discuss strategy with respect to litigation, and that the Chair declare that an open meeting may have a detrimental effect on the litigating position of the body, and to: not reconvene into Open Session
(Chair Must Declare).

 

Exception #7:
Move to go into Executive Session to comply with, or act under the authority of, any general or special law or federal grant-in-aid requirements, and to: Not reconvene into Open Session


 

Respectfully submitted,
Sondra S. Pendleton
Administrative Assistant