Library Board of Trustees Meeting Minutes
Meeting date:
Tuesday, October 11, 2016
Present: Diane Caruso (Director), Carol Geryk, Michael McMahon, Tracy Meczywor, Suzanne Davis,
Tammy Ciak-Bissaillon and Nancy Zdun
Guests: Chad Pelley – Library Science Student
Craig Fitzpatrick – Westfield News
The regular meeting of the Southwick Public Library Board of Trustees was called to order at 7:00 PM on
Oct 11, 2016 in the Community Room.
Public Comment – no public comment
Communication
- Diane received the library’s billing paperwork from CW Mars. The cost has increased to $6517.00, an increase of $988.00 from last year. The increase is due to the Grant for Small Libraries being reduced by $550.00 and general cost increases.
- The circulation staff will be taking the online course “How to deliver great customer service”. Eventually, all 4 will take the course.
- 6 grants were applied for funding through the Cultural Council.
1. YA Programs – Keeping secrets book box, upcycling using plastic bags and comic book creation
2. Children’s Programs – Fairy House workshop, 3D printer, library’s 125th anniversary celebration and Big Cats – Small cubs.
- Received a donation of 2 $20.00 Gift cards, as well as $200. From the FSPL group to help with morale during the Fire Sprinkler Replacement
- Upcoming programs –
10/14 kindergarteners program with Ed Popielarczyk
10/17 – Adult color chat & cookies
10/19 – Garden’s Under Glass
10/26 – Beatles program and FSPL’s annual meeting
Meeting Minutes – A motion to accept the minutes (with corrections) of Jun 14, 2016 meeting was made by Tammy, Suzanne seconded the motion and the minutes were accepted.
Director’s Report –
Circ. | Avg. Cir | Ref. | New | Comp | Doors# | Gifts | Adaptive | AWE | |
Sep-16 | 2,048 | 84 | 201 | 13 | 0 | 1,302 | $107.25 | 0 | 0 |
Sep-15 | 4,375 | 182 | 160 | 47 | 185 | 3,874 | $448.59 | 0 | 2 |
Incr/Decr | -2,327 | -98 | 41 | -34 | -185 | -2,572 | -341 | 0 | -2 |
Note: Main Library was closed for the Sprinkler Replacement
Doors# is an estimate
Old business
- The Fire Sprinkler System has been installed and inspected
- There are a few items which need to be completed – holes in the Children’s room, the pipe over the biographies needs to be painted and some ceiling tiles need to be replaced. The Town Maintenance team will handle.
- Suzanne made a motion to accept the updated Assistant Director’s Job description. Nancy seconded the motion and all were in agreement.
New business
- The Volunteer Brunch will be held on Nov 16th at 11am in the Community Room.
- For the library’s 125th Anniversary Celebration, in Aug 2017 there will be a Jungle Encounters – Big Cat program.
- New Gender-Transgender law – the patron’s will receive the bathroom key they ask for. There will be no need for changes to the bathroom signs.
Adjournment - The meeting was adjourned at 7:37