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Select Board Meeting Minutes

Meeting date: 
Monday, August 22, 2016
All meetings of the Select Board are recorded
 
The Board reserves the right to move parts of the agenda out of order
and take up posted items either earlier/later.
 
ATTENDANCE:
Chairman, Russell S. Fox
 
Vice-Chairman, Doug Moglin
 
Clerk, Joseph J. Deedy
 
Chief Administrative Officer, Karl J. Stinehart
 
Administrative Assistant, Sondra S. Pendleton
  
OTHERS IN ATTENDANCE:
See Attachment “A” - 1 Page(s)
 
The Public Body convened in Open Session according to M.G.L. c.30A, S21 (b) (1).  The scheduled meeting of the Select Board was called to order by Chairman, Russell S. Fox, at 6:00 p.m.
 
Public Comments:
                
Payroll/Payables Warrant:
 
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to sign Payroll Warrant #1704, in the amount of $204,706.84, dated 8/22/16.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to sign Payables Warrant #1705B, in the amount of $5,064.00, dated 8/22/16.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to reaffirm Payables Warrant #1704B in the amount of $487,820.69, dated 8/15/16.
  • A MOTION was made by Mr. Deedy, seconded by Mr. Moglin (Vote-Unanimous) to appoint Mr. Fox to review the Warrants when new Municipal Modernization Law is implemented on 11/7/16.
Acceptance of Minutes:
 
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to accept the Minutes of 8/8/16, as amended.
Wick 338 – Rick Johnson
RE:  Results of MotoX Nationals
 
Mr. Johnson updated the Board on results from the National Moto X Event held July 9, 2016.  He stated it was the biggest crowd in history and people came from all over the world.  NBC televised it globally.  The security was excellent and traffic flow smoothly, with no traffic jams.  The American Legion was very supportive and Wick 338 will probably be looking for a 3 year contract down the road.
Mr. Johnson stated 4 events in the past were cancelled so they may be asking the Select Board if they can reschedule in the future.
Mr. Johnson thanked the Select Board for their support, and Mr. Johnson returned the compliment.
 
Superintendant Willard
RE: Meet and Greet
 
Jen Willard, School Superintendant, came to the meeting to discuss ongoing issues with the Board.  Both the school and town are working towards being more transparent and working together.  
 
Mr. Fox:
1. The Library will not be available for the kids to go to after school until the Sprinkler Project is complete.
 
2. There was a Debt Exclusion voted on by the Townspeople for the 3 schools for maintenance monies.  A Committee will be formed with 4 members from the Town and 3 members from the School.  They will monitor maintenance of the buildings so as to assure the townspeople their monies are being spent wisely.
 
3. The School Committee Meetings have been changed to 6 pm, which should make attendance at the meetings more feasible for people that work to attend.
 
4. It was stated the school already funded the escrow payment for the design of the Sewer Project.
 
5. The Feeding Hills Road Project was discussed with regards to it’s beneficial effect on traffic on and near the schools.
 
Ms. Willard:
 
1. The Board was invited to the 8/29/16 Staff Opening Day.  Mr. Fox will attend and make a short speech.
 
2. There is presently a School Utilization Study being performed.
 
3. There is presently a Transportation Study being performed.
 
Meeting with Complete Auto Inc. d/b/a 202 Auto
RE: Class II Car Dealership License Status:
 
Owners of the above were invited into the meeting, however failed to appear.
 
Officer Miles gave a synopsis of the complaints and results of the investigations of the above.  Only a sign in the front of the property indicates a car dealership exists at the location (797 College Highway).  A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to hold a full hearing to discuss the Class II Car Dealership issued.
 
Bills, Mail, Correspondence, Vendor and/or Personnel Contracts, Personnel Decisions, Policy Adoptions, Payroll Actions, Old Business, New Business, Etc, Possible Motions/Votes:
 
FY17 Appointments to Boards/Committees/Commissions
 
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to re-appoint Maria Gallo to the Cultural Council.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to appoint Michael Parent as an associate member to the Board of Appeals for 1 year.  A MOTION was made by Mr. Deedy, seconded by Mr. Moglin (Vote-Unanimous) to appoint William Lis as an associate member to the Board of Appeals for 1 year.  A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to appoint Paul Gregoire and David Methe to the Board of Appeals for 1 year.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to reappoint Lauren Kendzierski, Lenita Bober and Kevin Solek to the Agricultural Commission for a 1 year term.
  • A MOTION was made by Mr. Deedy, seconded by Mr. Fox (Vote-2 Yes, Mr. Moglin abstained) to appoint Robert Horacek and Karen DeMaio to the CPC for 3 year terms.
  • A MOTION was made by Mr. Deedy, seconded by Mr. Moglin (Vote-Unanimous) to appoint Mehmet Mizanoglu and Brian Drenen to a 1 year term on the Conservation Commission.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to appoint Dennis Clark to a 1 year term as the Conservation Coordinator.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to appoint Seth Kellogg and David MacWilliams to 3 year terms on the Conservation Commission.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to appoint Brian Pranka to a 1 year term on the Conservation Commission.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to reappoint Craig Samuelsen, Michael McMahon and Serena K. Fuller to the Economic Development Committee for a 1 year term.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to reappoint Herbert Pace as Fence Viewer for 1 year.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to reappoint Ellen C. Miles – 2 years, David Gunn, Lee Hamberg and Sean Bissaillon – 1 year to the Historical Commission.  
  • A MOTION was made by Mr. Deedy, seconded by Mr. Moglin (Vote-Unanimous) to appoint Adam Seaman (20 Babb Road) to the Historical Commission for 1 year.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to appoint Laurie Roy as School Crossing Guard for a 1 year term.
  • A MOTION was made by Mr. Deedy, seconded by Mr. Moglin (Vote-Unanimous) to approve Election workers hourly rates to $10.00 p/h, Assistant Wardens to $12.50 p/h and Warden $13.00 p/h.  Mrs. Hill will address this issue again when minimum wage goes up 1/1/17.
  • The Select Board was given copies of the Municipal Modernization Bill for review.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to authorize the Chair to sign the Mass Dept. of Agriculture APR Co-holder Amendment Authorizations for the Solek/Arnold parcels.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to authorize the Chair to sign a CDBG Loan Subordination for 288 Silver Street, Granville, MA.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to authorize the Chair to sign a $900,000.00 CDF Grant Agreement with the Commonwealth of Mass.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve DPW Surplus Sale items.
  • The Board tabled a request for an appointment of Mr. David Gay as Southwick Fire Department Volunteer FF/EMT.
  • The Fire Chief gave the Board a Southwick Fire Department Apparatus Review Request and discussed it briefly.  See Attachment “B” - 1 Page(s).  The Chief was also asked to meet with the Finance Committee with his proposal.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to forward to the Planning Board a petition to proceed with the amendment of the Business Restricted Zone.
  • The Select Board received from the Board of Health updated Tobacco Regulations.  These would be effective 10/1/16.  It is requested the Board personally meet with the businesses, develop signs and send the regulations to the businesses.
  • The Board will hold a Salt Shed Groundbreaking 9/7/16 at the DPW facility.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve a Southwick Police Department donation from Ms. Alberti in the amount of $25.00.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve a Requisition for the Library Sprinkler Project and Mr. Fox thanked Mr. Stinehart for motivating all involved.  The total project is $118,000.00.
Discussions:
 
Old Business:
 
  • Ongoing review of Special Municipal Employee designations and approval of disclosures – ongoing.
  • Library Fire Sprinkler Project Status – ongoing.
  • Master Plan and Town Overlay District discussion – ongoing.
  • Medical Marijuana Facility – the Board will conduct a Work Session on 8/29/16 at 6:00 p.m. to discuss:
Medical Marijuana Facility
Old Library
Open Space (parcel identification)
 
New Business:
 
  • Interviews for the Sergeant position will be at 6:00 p.m. on 9/6/16.  The Board Members will submit 2 questions each by the end of the week.
A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote – Unanimous) to enter into Executive Session RE: M.G.L. Chap. 30A, S20 (b), S21 (2) (3) & (7) Ch. 214, Section 1B and; CMR 29.03 (1) (b)  at 8:05 p.m.   
        
Labor Counsel Dupere and SFD Chief Anderson
 
  • Collective Bargaining w/union personnel and strategy for Collective Bargaining w/union Personnel:  DPW, IBPO, IAFF
  • Litigation
     
Respectfully submitted,
 
Sondra S. Pendleton
Administrative Assistant