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Select Board Meeting Minutes

Meeting date: 
Tuesday, September 6, 2016
All meetings of the Select Board are recorded

 

                
 
Present
ATTENDANCE:
Chairman, Joseph J. Deedy
X
 
Vice-Chairman, Russell S. Fox
X
 
Clerk, Doug Moglin
X
 
Chief Administrative Officer, Karl J. Stinehart
X
 
Administrative Assistant, Sondra S. Pendleton
 
 
Select Board Secretary, Robin A. Solek
X

 

The Public Body convened in Open Session according to M.G.L. c.30A, S21 (b) (1).  
The scheduled meeting of the Select Board was called to order by Chairman, Russell S. Fox, at 6:00 p.m.

 

6:00 p.m. Police Sergeant Interviews:

 

The Board interviewed Officer Fisk, Officer Taggart and Officer Westcott. The candidates were asked the same 7 questions. Each Officer at the end of the interview was given the opportunity to ask the Select Board or to make comments.

 

6:25 p.m.       Public Comments:

 

Please see the attached letter David Gunn read aloud to the Select Board.
Diana King also expressed her concerns about filling vacancies for the Town and its Boards, Committees and Commissions. She has an interest in preserving the land on North Pond.

 

6:30 p.m.       Payroll/Payables Warrant and Acceptance of Minutes Bills, Mail, Correspondence, Vendor and/or Personnel Contracts, Personnel Decisions, Policy Adoptions, Payroll Actions, Old Business, New Business, Etc., Possible Motions/Votes:

 

A MOTION was made by D. Moglin, seconded by J. Deedy (Vote- Unanimous) to sign and approve:
  • Payroll Warrant # 1705 in the amount of $199,562.30.
  • Re-affirmed Payables Warrant in the amount of $473,322.74 dated August 29, 2016.
  • The minutes of August 22 & 29, 2016 were approved. The Executive Session minutes of August 22, 2016 were approved.
6:35 p.m. Board of Assessors:

 

The Select Board had earlier accepted Robert Johnson’s resignation from the Board of Assessors and a vacancy existed. The Select Board recognized Bobby Jo Thibault’s letter of interest for appointment as an Assessor. She is already certified by the State. A MOTION was made by P. Connolly to appoint Bobby Jo Thibalut as an Assessor Roll Call Vote: Paul Connolly: Yes, David Recoulle: Yes, Joe Deedy: Yes, Russ Fox: Yes, Doug Moglin: Yes.

 

6:40 p.m. Historical Commission:

 

The Board met with the Historical Commission and the Buildings & Grounds Supervisor to discuss the Old Library property. Some of the options discussed were request a proposal to lease the property for 20 years, move the structure, or sell the structure/parcel. The Commission will put together a list of items/areas in the building that are a priority to preserve and meet with the Select Board. Lee Hamberg said draft a RFP with a preservation restriction before placing the property on the market for sale was an option. The group decided CAO and Town Counsel will draft a RFP to lease up to 20 years.

 

7:00 p.m. PVPC Erica Johnson:

 

Erica Johnson discussed the CDBG contract. There will be three projects: Housing Rehabilitation, Veteran’s Street, and the Food Pantry. A MOTION was made by D. Moglin, seconded by J. Deedy (Vote- Unanimous) to have the Chairman sign the contract.

 

A MOTION was made by D. Moglin, seconded by J. Deedy (Vote- Unanimous) to sign and approve:

 

  • The Sewer Abatement for 79 Berkshire Avenue in the amount of $1,989.10.
  • David Gay appointed as a volunteer Captain FF/EMT upon passage of employment requirements.
  • Complete Auto surrendered their Class II dealership license.
  • A donation in the amount of $89.00 for the Police Department Gift Account from American Inn.
  • A co-holders agreement for the Arnold property on Berkshire Avenue.
A MOTION was made by J. Deedy, seconded by D. Moglin (Vote- Unanimous) to Approval to have the applicants for hearings to pay $150.00 for the hearing (Class I, II, III’s and Liquor) plus postage to all the abutters if certified receiving notifications and legal ads.

 

The Select Board received and acknowledged:

 

  • An invitation for the September 11th ceremony to be held at the Fire Station at noon.
  • A notification from the Clerk’s Office regarding the voting schedule.
  • A brief discussion on overflow parking on the basketball court.
  • An invitation to Babb Beach Ceremony on September 16, 2016 at noon.
7:30 p.m. Old Business:

 

The following topics were updated:

 

  • Screening Committee for Town Accountant: CAO, Select Board Member & Finance Committee Member
  • Special Municipal Employees ethics designation.
  • Library Sprinkler project update.
  • Master Plan
  • Marijuana Medical Hearing October 3, 2016
  • Open Space: Send letter to ask Boards top 4 choices
  • Civil Ticketing for marijuana to be drafted by town counsel.
7:45 p.m. New Business:

 

  • Mr. Stinehart toured the property next door to Town Hall for over flow parking
  • PVPC for Town Accounting positions. Southwick needs a full time person
  • Sergeant candidates all presented themselves well. Each candidate interviewed well with good qualifications.
  • A MOTION was made by J. Deedy, seconded by D. Moglin (Vote- Unanimous) to appoint Officer Fisk as Sergeant.
  • A ceremony to be arranged for Officer Laxton for retiring.
  • Massworks Grant filed. Legislative support letters requested.
  • Fire Chief applying for a MIIA grant for apparatus.
     
A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote – Unanimous) to go  into Executive Session at 8:10 p.m. regarding M.G.L. Chap. 30A, S20 (b), S21 (2) (3) & (7), Ch. 214, Section 1B,  not to reconvene to open session.  
ROLL CALL VOTE: Mr. Deedy-Yes, Mr. Moglin – Yes, Mr. Fox-Yes.

 

Respectfully submitted,

 

Robin A. Solek
Board of Selectmen’s Secretary