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Select Board Meeting Minutes

Meeting date: 
Monday, November 14, 2016
All meetings of the Select Board are recorded
 
ATTENDANCE:
Chairman, Russell J. Fox
 
Vice-Chairman, Doug Moglin
 
Clerk, Joe Deedy
 
Chief Administrative Officer, Karl J. Stinehart
 
Administrative Assistant, Sondra Pendleton
 
 
OTHERS IN ATTENDANCE:        See Attachment “A” – 1 Page(s)
 
Public Comments:        None
 
Payroll/Payables Warrant and Acceptance of Minutes:
 
  • The Board acknowledged Payroll Warrant #1710, dated 11/14/16, in the amount of $266,301.26.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the 11/7/16 Minutes.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the Executive Session Minutes of 11/7/16.
  • Action Items: Bills, Mail, Correspondence, Vendor and/or Personnel Contracts, Personnel Decisions, Policy Adoptions, Payroll Actions, Old Business, New Business, Etc.-Possible Motions/Votes:
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the DPW Director’s request for $132,000.00 for winter road salt purchase authorization.  The adjusted total will be $182,000.00 of which $50,000.00 has already been budgeted.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to ratify the Chair to sign the PVPC Regional Stormwater Grant Application.
  • The Board reviewed the 12/6/16 Special Town Meeting Warrant.
  • A MOTION was made by Mr. Fox, seconded by Mr. Moglin (Vote-2 Yes, Mr. Deedy-No) to approve to award the Whalley Park Phase II Bid to JL Construction. They approved the base bid for $165,000 and alternate No. 1 for $131,500 for the contract.  The Field lighting expense will come from the outside auditor approved NJPA Cooperative Association from MUSCOfor $ 196,876.00. Alternate no. 2 and 3 were not adopted. The $42,468.85 for the streetlights and play area is on hold. That is another outside Cooperative purchase vendor.  The Park and Rec. outside engineer consultant will forward bid spec documents to Town Counsel Coyle for contract development. Mr. Stinehart will send the bid resultspart to counsel separately. The necessary bonds and certificates of insurance from J.L. Construction Company has been requested for counsel review. J. L. Construction will consult with Jon Goddard on the field lighting fixtures order timing.
Police and Fire Chief
RE: Regional Dispatch update
The above came to the meeting to update the Board on the Regional Dispatch.  They explained to the Board that it is still a ways out but it looks like the primary location may be in Ludlow.  Chief Ricardi explained that he is not in favor of having a “dark station” and Chief Anderson stated his challenges regarding radio frequencies.  Mr. Stinehart gave the update on the budget end of it. The savings would be primarily in capital replacement costs.  It is still too early to determine if the Town should stay with the project.
 
Action Items: Bills, Mail, Correspondence, Vendor and/or Personnel Contracts, Personnel Decisions, Policy Adoptions, Payroll Actions, Old Business, New Business, Etc., Possible Motions/Votes continued:
 
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to endorse the Fire Department in using the old salt shed for training purposes.  They would use a “roll off” type of container to train in fire fighting.
  • The Board was made aware of a School District FY18 Budget Roundtable on 12/1/16 at 6 pm at Powder Mill School.
  • The Board received a Southwick Fire Association Holiday Invite for 12/19/16.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to accept a donation to the Southwick Police Department for the Citizen Police Academy Fund from Mrs. Alberti in the amount of $25.00.  This is Mrs. Alberti 9th donation this year.
  • The Board was invited to the Citizen’s Police Academy Graduation on 12/7/16 @ 7 pm.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to formally approve the American Inn to meet with the City of Westfield in regard to their sewer line options of hooking up directly with them.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to the Use of DPW Facility for the 2017 Tractor Rally (4/22/17) providing no alcohol is on the premises.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to accept a donation from Western Mass Rendering for the Selectmen’s Gift Account in the amount of $9441.00.
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to accept a donation to the Southwick Police Department K-9 Fund in the amount of $1,000.00 from the VFW 872.
  • The Board requested a letter be prepared to the Superintendant requesting a tour of the school facilities by designated town officials.
Discussions:
Old Business:
 
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to NOT issue a letter of non-opposition for the proposed medical marijuana facility on College Highway.  Mr. Moglin with meet with the Town Planner on this issue going forward.
  • Open Space Parcels Request – pending
  • STGSD School Facility Meeting - 11/28/16
  • Community Compact – still working on.
  • Congamond Road Sewer Project update - hearing set for 11/29/16
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to amend the sewer article to $950,000.00 to put in a dry sewer line in.
New Business:
 
  • A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to donate $450.00 to “Wreaths Across America”.
  • The Administrative Assistant updated the Board on 2 Liquor License Establishments that are currently in an estate.
There was no Executive Session held.
 
Respectfully submitted,


 
Sondra S. Pendleton
Administrative Assistant