Select Board Meeting Minutes
Meeting date:
Monday, December 12, 2016
ATTENDANCE: | Chairman, Russell J. Fox |
Vice-Chairman, Doug Moglin | |
Clerk, Joe Deedy | |
Chief Administrative Officer, Karl J. Stinehart | |
Administrative Assistant, Sondra S. Pendleton |
OTHERS IN ATTENDANCE: See Attachment “A” – 1 Page(s)
Interviews for Town Accountant:
The Board interviewed the final 4 candidates for the position of Town Accountant. Each applicant was asked the same 6 questions. See Attachment “B” – 1 Page(s)
Melinda Wingate
Brad Klinkowski
Laura Fletcher
MaryEllen Borek
Chairman Fox stated all 4 candidates were excellent applicants for the position. And thanked them for going through the hiring process. A decision is expected by the end of the year.
Public Comments:
None.
Payroll/Payables Warrant and Acceptance of Minutes:
- The Board acknowledged Payroll Warrant #1712, dated 12/12/16, in the amount of $226,655.98.
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the 11/29/16 Minutes, as amended.
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the 12/6/16 Minutes.
Westfield River Brewing Co., LLC
RE: Determination/Discussion of request for Alteration of Premises & Farmer Series Pouring Permit Brewery and Winery Application
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the request (See Attachment “C” – 1 Page(s) for the Alteration of Premises & Farmer Series Pouring Permit Brewery and Winery Application for the Westfield River Brewing Co., LLC. Stipulations are to be put on the License stating: The Supervising Liquor License Agent is to be contacted in advance of each event for outside to determine if a Police presence is needed.
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to approve the request (See Attachment “C” – 1 Page(s) for the Alteration of Premises & Farmer Series Pouring Permit Brewery and Winery Application for the Westfield River Brewing Co., LLC. Stipulations are to be put on the License stating: Second floor is not to be used until it has met the State Building Code/Handicap Accessibility Requirements.
Health Inspector RE: POD Information:
Mr. Fitzgerald, Health Director, came to the meeting to discuss the location(s) of POD (point of distribution) information. Having a POD at Town Hall for staff and other large private employee’s locations. Southwick would relieve stress on the one open POD in the schools buildings. The Board will address the MOU Mr. Fitzgerald wants them to sign at the next meeting.
Action Items: Bills, Mail, Correspondence, Vendor and/or Personnel Contracts, Personnel Decisions, Policy Adoptions, Payroll Actions, Old Business, New Business, Etc. Possible Motions/Votes:
- 6 Curtis Road determination – Animal Control Officer, Tracy Root, stated that no actions have been taken by Mr. Hall except putting up lattice so the piglets would not get out. The Board had given Mr. Hall 30 days to rectify some of the problems. He was supposed to replace the fencing in lieu of paying some of the fines levied on him. Mr. Stinehart, the Police Chief and Mrs. Root will meet to brainstorm on what should be done about the situation. The Turcotte Family has written a letter regarding Mr. Hall’s livestock on Curtis Road to be entered into the record. See Attachment “D” – 1 Page(s).
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to accept a donation to the Southwick Police Department, from Louise Alberti, in the amount of $25.00. This is Ms. Alberti’s 10TH donation.
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to reaffirm Hawkers and Peddlers License – Harvest Moon Farm
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to sign Employment Agreements with the below individuals, as requested by Lake Management.
Ray Labranche, 4/8/17-11/5/17,
Ramp Attendant/Maintenance, $11.00 p/h North and South Ramp
Audrey Guyott, 4/8/17-11/5/17,
Ramp Attendant, $11.00 p/h North and South Ramp
Barbara Conway, 4/8/17-11/5/17,
Ramp Attendant, $11.00 p/h North and South Ramp
Paulo DelPiano, 4/8/17-11/5/17,
Ramp Attendant, $11.00 p/h North and South Ramp
Ed Smola, 4/8/17-11/5/17,
Ramp Attendant, $11.00 p/h North and South Ramp
Susan Corey, 5/20/17-9/10/17,
Ramp Attendant, $11.00 p/h North and South Ramp
- A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to authorize the Chairperson to sign the submission of Water Protection Grant.
- The Board received notification of the Southwick Fire Association Holiday Celebration on 12/19/16.
Discussions:
Old Business:
- North Pond Land Acquisition Meeting with Franklin Land Trust
- FY18 School District Budget Meeting: Select Board attended and gave a synopsis of the meeting.
- Open Space Parcels Request – summary to be reviewed and a meeting in January is to going to be scheduled.
- Community Compact – ongoing.
- Dept. of Veterans Services Grant – Mr. Stinehart informed the Board about the reactivated contract Grant, Mr. Deedy will be working on this.
- Net Meter Credit Contract 3rd location – Mr. Stinehart gave the Board an updated document to review.
New Business:
- Discussion with Board regarding Class I, II, III Hearing costs for 2018 - A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to not have to notify abutters by certified mail, as of 1/1/17, which has always been a past practice, of new issuances, re-issuances, etc. The cost to the applicant sometimes can be astronomical, and it is not a requirement by law. The abutters will however, be notified by regular USPS mail.
- Town Accountant discussion/decision – the Board hopes to make a decision by the end of the year.
Mr. Fox-
Special Town Meeting – 2 concerns:
1. The lights on the way up/down the driveway to the school were not lit and the road was very dark for anyone using it. It is requested it be discussed with the School Business Manager.
2. There was no flag in the auditorium when the pledge of allegiance was done prior to the meeting.
Mr. Fox would like a tally on what the costs were for early voting.
Being as though there was no more business to be brought before the Board A MOTION was made by Mr. Moglin, seconded by Mr. Deedy (Vote-Unanimous) to adjourn at 7:45 p.m.
There was no Executive Session.
Respectfully submitted,
Sondra S. Pendleton
Administrative Assistant