Library Board of Trustees Meeting Minutes

Meeting date: 
Tuesday, November 15, 2016
Present:  Diane Caruso (Director), Carol Geryk, Michael McMahon, Tracy Meczywor, Suzanne Davis,  Tammy Ciak-Bissaillon and Nancy Zdun

 

The regular meeting of the Southwick Public Library Board of Trustees was called to order at 6:50 PM on Nov 15, 2016 in the Community Room.

 

Public Comment – no public comment

 

Communication
  • A document from Dupere Law Offices was distributed to the trustees. The document explains the Meeting Minute Requirements under the Open Meeting Law.
  • The library received its Certificate of Certification from the MBLC.   The certificate allows the library to receive state aid, because the library met all the requirements required by the MBLC.   The state aid check to be received by the library is $6,323.02.
  • Most of the punch list for the Sprinkler Replacement Project have been completed.  The pipe on the outside wall is now heated, the ceiling tiles have been replaced and the pipe has been painted.  There is 1 outstanding item. It needs to be decides what to do with the sprinkler pipes in the cupula/gable area of the roof.  The pipes could freeze and a decision is needed to determine how to handle this.
  • Holiday hours
i. Christmas – the library will be closed 12/23 (Friday) and 12/26 (Monday).  The library will be open 12/24 (Sat) from 10am to 1pm
ii. New Year’s – the library will be closed 1/2/2016 (Monday)
  • All 4 members of the Circulation Staff have taken the “How to Deliver Great Customer Service” course.
  • Nov 3rd, Diane attended the MLS “Beyond Surveys & Purposeful Surveys” meeting.
  • Nov 7th, Diane attended the MLS’s annual meeting held at The College of the Holy Cross.
Meeting Minutes – A motion to accept the minutes (with corrections) of Sept 13, 2016 meeting was made by Suzanne, Tammy seconded the motion and the minutes were accepted.  Also, a motion to accept the minutes (with corrections) of Oct 11, 2013 was made by Suzanne, Tammy seconded the motion and the minutes were accepted.

 

Director’s Report – See attached spreadsheet

 

Old business - None

 

New business
  • A discussion was held regarding the cost of printing documents at the library.  Currently, the cost of printing (color or black/white) is 20 cents per page.   Diane raised this concern because the cost of toner and ink is increasing.  Diane has spoken to other libraries and their prices are all over the place.   As a discussion, Nancy made a motion to increase the price to 25 cents per page on 1/1/2017, Tracy seconded the motion, Susanne and Tammy abstained.  Mike and Carol were in agreement.
  • Diane presented the 3 versions of the 2017-2018 budget.   A 5% decrease will not be submitted, level funded and 5% increase will be presented to FinCom.
Adjournment -    The meeting was adjourned at 7:55