Library Board of Trustees Meeting Minutes

Meeting date: 
Tuesday, October 11, 2016
Present:  Diane Caruso (Director), Carol Geryk, Michael McMahon, Tracy Meczywor, Suzanne Davis,
Tammy Ciak-Bissaillon and Nancy Zdun

 

Guests:  Chad Pelley – Library Science Student
               Craig Fitzpatrick – Westfield News

 

The regular meeting of the Southwick Public Library Board of Trustees was called to order at 7:00 PM on
Oct 11, 2016 in the Community Room.

 

Public Comment – no public comment

 

Communication
  • Diane received the library’s billing paperwork from CW Mars.   The cost has increased to $6517.00, an increase of $988.00 from last year.  The increase is due to the Grant for Small Libraries being reduced by $550.00 and general cost increases.
  • The circulation staff will be taking the online course “How to deliver great customer service”.   Eventually, all 4 will take the course.
  • 6 grants were applied for funding through the Cultural Council.
1. YA Programs – Keeping secrets book box, upcycling using plastic bags and comic book creation
2. Children’s Programs – Fairy House workshop, 3D printer, library’s 125th anniversary celebration and Big Cats – Small cubs.
  • Received a donation of 2 $20.00 Gift cards, as well as $200. From the FSPL group to help with morale during the Fire Sprinkler Replacement
  • Upcoming programs –
10/14 kindergarteners program with Ed Popielarczyk
10/17 – Adult color chat & cookies
10/19 – Garden’s Under Glass
10/26 – Beatles program and FSPL’s annual meeting


 

Meeting Minutes – A motion to accept the minutes (with corrections) of Jun 14, 2016 meeting was made by Tammy, Suzanne seconded the motion and the minutes were accepted.

 

Director’s Report –

 

 
Circ.
Avg. Cir
Ref.
New
Comp
Doors#
Gifts
Adaptive
AWE
Sep-16
2,048
84
201
13
0
1,302
$107.25
0
0
Sep-15
4,375
182
160
47
185
3,874
$448.59
0
2
Incr/Decr
-2,327
-98
41
-34
-185
-2,572
-341
0
-2
 
        Note:    Main Library was closed for the Sprinkler Replacement                                                          
                Doors# is an estimate                                                           
Old business
  • The Fire Sprinkler System has been installed and inspected
  • There are a few items which need to be completed – holes in the Children’s room, the pipe over the biographies needs to be painted and some ceiling tiles need to be replaced.  The Town Maintenance team will handle.
  • Suzanne made a motion to accept the updated Assistant Director’s Job description.  Nancy seconded the motion and all were in agreement.
New business
  • The Volunteer Brunch will be held on Nov 16th at 11am in the Community Room.
  • For the library’s 125th Anniversary Celebration, in Aug 2017 there will be a Jungle Encounters – Big Cat program.
  • New Gender-Transgender law – the patron’s will receive the bathroom key they ask for.  There will be no need for changes to the bathroom signs.
Adjournment -    The meeting was adjourned at 7:37