Present: Diane Caruso (Director), Nancy Zdun, Carol Geryk, Michael McMahon, Tracy Meczywor, Suzanne Davis and
Tammy Ciak-Bissaillon
The regular meeting of the Southwick Public Library Board of Trustees was called to order at 7:05 PM on
June 14, 2016 in the Community Room.
Public Comment – no public comment
Communication
Diane received the C/W Mars annual agreement. This is not a contract, but a document Diane needs to sign.
The Friends of the Library will be holding their Craft Fair on Oct 15 at the Town Hall.
Denise Griffin ran her painting fundraiser and the library received $40.00. Her next class wit be 6/24 at 10am.
Diane attended the Shurtleff annual meeting. She set up a table with a display of how the grant monies from Shurtleff have helped the library community.
Paul McKenna attended the Sarah Gillete Services for the Elderly meeting with the library’s display.
Irene and Diane will be attending a workshop to learn about the ARIS form. This form is now required by MBLC.
The library needs to develop a policy on self-published books. After a discussion, the trustees would prefer an “Author Day”, with a group of local writers to discuss their books with the public.
Meeting Minutes
A motion to accept the minutes (with corrections) of the May 33, 2016 meeting was made by Suzanne. Carol seconded the motion and the minutes were accepted.
Director’s Report
2016 statistics (Report on file)
Circulation/Avg
Ref
New Patrons
Comp
Doors #
Gifts
Adaptive
AWE
5/2015
3384/141
145
66
119 (a)
3336
$511.44 (b)
0
7
5/2016
3906/163
174
21
163
3470
$792.59 (c)
0
(a) - Comcast computer problems – intermittent internet connection
(b) - Grant $250.00 Amelia Park Children’s Museum Passes.
(c) - Memorials Marilyn Chunglo $740.00
Old Business
The town received responses to the RFP requests for work to replace the sprinkler system. The bids ranged between $78,000 and $118,000. The low bid didn’t included all the work required. A letter to the selected/winning contractor will be sent 6/8. The contractor can start work after 7/3. There will be a pre-construction meeting the week of 6/24 to determine how long the library will be closed to the public. While the library is closed, a table will be placed between the front 2 sets of doors, for patrons to pick up and drop off books.
All July programs will be held in the Town Hall.
New Business
The kick off of the Summer reading program will happen on 6/25 at the library from 10am – 1pm. There will be miniature golf, face painting and a photo booth.
The trustees agreed to a motion to allow the library to close on Saturdays after the July 4th holiday through Sept 3th. The library will reopen on Saturdays on 9/10/2016
