Library Board of Trustees Meeting Minutes

Meeting date: 
Tuesday, May 3, 2016
Present:  Diane Caruso (Director), Nancy Zdun, Carol Geryk, Michael McMahon, Tracy Meczywor, Suzanne Davis and
Tammy Ciak-Bissaillon

 

The regular meeting of the Southwick Public Library Board of Trustees was called to order at 7:04 PM on
May 3, 2016 in the Community Room.

 

Public Comment – no public comment

 

Communication
  • Diane attended a meeting with the Sarah Gillette grant committee. She requested $500.00 for large print books and to fund the Home Bound delivery service.
  • Diane and Margo attended a meeting with the Shurtleff grant committee.   They requested grant money to update the Space and Planet section of the YA and Children’s rooms.   They wish to purchase an inflatable Skylab and a telescope.   
  • Diane received a phone call from the President of the Sarah Gillette organization.   He stated the library will receive grant money, but not sure how much.   He also asked the library to set up a table at their 5/12 annual meeting to display what the library has used their grant dollars for.
  • In April, 11 patrons took out eBooks.  From July 1, 2015 to date, 96 eBooks have been checked out.
  • Since it is uncertain if the library will be open this summer, because of the replacement of the sprinkler system, Diane will not be hiring a Library Page.
Meeting Minutes
  • A motion to accept the minutes (with corrections) of the Apr 3, 2016 meeting was made by Suzanne.  Tracy seconded the motion and the minutes were accepted.
Director’s Report
2016 statistics (Report on file)

 

 
Circulation/Avg
Ref
New Patrons
Comp
Doors #
Gifts
Adaptive
AWE
4/2015
3717/149
192
54
172
3692
$392.62
0
4
4/2016
3779/151
191
22
136
3643
$292.04
0
15
 
                                                           
Old Business
  • The repaving of the driveway should be finished by the end of May, depends on the weather.
  • The RFP for the sprinkler system when out on 5/5/2016
  • The Books on Wheels program will start Thursday, May 5th
  • The results of the Patron Survey Forms were discussed.
New Business
  • The RFP for the new sprinkler system opened on 5/5 at 2pm.  Although John Wescott is retiring, he will return to oversee the sprinkler system replacement.  The firm picked to complete the project will have 120 days to complete the project.  The goal is to start on July 1st.   The library will be closed to the public, but there will be a walk up window for 3-5 weeks.
  • Email to Representative Boldyga to sign on to the House State bills to increase state aid to libraries (passed and increased by $500,000), increase state aid to regional libraries (passed and increased by $250,000), increase MBLC administrative budget (failed) and increase the Tech & Resource budget (failed – the small library grants are sourced from this line item)
  • A person came to the library to ask if the library would display baskets for a fund raiser for the Animal Shelter.  People would have to go to the Animal Shelter to buy the raffle tickets.  Carol made a motion to allow the baskets to be displayed at the library, Nancy seconded the motion and all were in agreement.
Adjournment - The meeting was adjourned at 8:07