Library Board of Trustees Meeting Minutes

Meeting date: 
Tuesday, March 8, 2016

Present:  Diane Caruso (Director), Nancy Zdun, Carol Geryk, Michael McMahon, Tracy Meczywor and Suzanne Davis
Regrets:  Tammy Ciak-Bissaillon

 

The regular meeting of the Southwick Public Library Board of Trustees was called to order at 7:02 PM on Mar 8, 2016 in the Community Room.

 

Public Comment – no public comment

 

Communication
  • The trustees, Jeanine Porter and Diane Caruso received a Thank You from the Feb artist Ellen Ayotte.
  • Jeff Snow presented an evening of Celtic Music from 7 – 8:20pm on March 7th.  There were 30+/- attendees.
  • Diane received the paperwork from the MBLC regarding the $5,800 procured by Don Humason.  Diane needs to sign the contract and invoice the MBLC to receive the money.
  • Diane will be attending a New Director’s Meeting presented by the MLS on Mar 10th.
  • Diane will be attending a MBLC marketing workshop on March 31st.
  • Jackie took the Wandoo course – this is an online component of the summertime reading programs.
  • Diane discussed with the trustees an issue regarding a damaged book returned by a patron of Greenfield in Jan of 2015.  A fine was placed on the patron’s account, but the fine was removed by the Greenfield library.   Diane placed the fine on the account again, but a note was added to the patron’s account to allow her to continue taking out books until the issue was resolved.   The trustees agreed with Diane the fine should stay on her account.   Diane will email the patron and let her know the fine of $24.99 will stay on her account.
  • Diane presented the Patron Issue Referred/Discussed form to the trustees.   She will use this form to document and capture all data regarding an issue.  This will allow the library to have documentation of all issues and their resolutions.
Meeting Minutes
  • A motion to accept the minutes (with changes) of the Dec 15, 2015 meeting was made by Suzanne.  Carol seconded the motion and the minutes were accepted.
  • A motion to accept the minutes of the Feb 9. 2016 meeting was made by Suzanne.  Nancy seconded the motion and the minutes were accepted.
Director’s Report
2016 statistics (Report on file)

 

 
Circulation/Avg
Ref
New Patrons
Comp
Doors #
Gifts
Adaptive
AWE
2/2015
3435/164*
193
49
150
2952
$321.50
0
0
2/2016
3857/160**
158
23
141
3295
$429.51
3
5
 
*the library was closed one day due to snow
**Memorial gift of $46.98, Library had 1 delayed opening day and 1 early closing day.
                                                           
Old business
  • MMIA, the town’s insurance company is reviewing the driver’s application for the library’s Go for the Homebound program.   Diane is hoping to start the program in April.
New business
  • Jackie (Young Adult librarian) requested permission from the Board of Selectman to obtain an Instragram and Twitter accounts for the YA Group.   The request was approved by the Board of Selectman.
  • The library will be asking patrons to complete the Patron Survey forms next month.  There will be an additional question asking if the patron is aware of the library’s Facebook, Twitter and Instragram accounts.
  • The town and the union have come to an agreement regarding raises etc.  There will be a Special Town Meeting on 3/15 to present the warrant to move the funds into the payroll account to cover the raises.
Adjournment
  • The meeting was adjourned at 8:07